Responsibilities:
* Manage the reception area and greet visitors in order to maintain professional image. Offer visitors coffee, water, and refreshments when appropriate
* Answer phones according to appropriate telephone etiquette. Transfer calls as required based upon specific individual needs
* Sort and distribute mail daily according to company policies
* Organize all aspects for appointments and set up and clean up conference room before and after meetings
* Supervise the maintenance of office equipment and maintain inventory of and order office supplies
* Restocking fridges/beverage station and ensures the availability of drinking water, coffee for staff and visitors
* Performs routine scanning, indexing, copying and filing
* Processing and submitting invoices to accounting
* Editing, proofreading, and formatting documents, and updating various spreadsheet sheets and other general administrative duties as needed
* Willingness to learn and obtain knowledge of the business operations and be able to provide back-up support if needed
* Under the supervision of the Manager, Administration, assist with day to day administrative support
Qualifications:
* A diploma in an administrative related discipline
* Minimum of 2 years or directly related experience in a similar role
* Demonstrate skill in filing, record-keeping and maintaining databases
* An energetic, adaptable and flexible administrative professional with a strong attention to detail and a 'get it done' attitude
* Superior communication and interpersonal skills, the ability to interact with staff and contacts at all levels of the organization
* Excellent software capabilities, advanced user on all MS office