Trapp Technology
Address :
,
Phone :
7860980099
7860980099
we seek and develop emerging executive talent. Our executives lead the strategies and operations that help us deliver quality care across our network. Personal growth is important to us, and while our performance expectations are significant, so is our dedication to each individual's success.
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Requirements:
rnExcellent communications and customer service skills to assist visitors and tourism industry partners on the phone, through email, and in-person. A thorough understanding of email and phone etiquette is required.
rnExcellent time-management and ability to manage and plan for several projects and events at once with an attention to detail.
rnFlexibility to occasionally perform tasks outside of the general job description.
rnExcellent organizational skills to keep records, maintain contacts, compile data reports, and plan meetings and events.
rnProficiency in Microsoft Office.
rnA working knowledge of the Olympic Peninsula as a destination for visitors and an enthusiasm to learn more.
rnA valid driver’s license and vehicle to make frequent trips to the post office, attend meetings, run errands in Port Angeles, load boxes, and occasional farther travel around the Olympic Peninsula.
rnAbility to sit at a desk or in a meeting for several hours at a time.
rnAbility to regularly lift boxes between 20-40 lbs. or use hand trucks and carts to lift heavier loads.
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The following is a list of duties that more specifically describe those of the Office Manager/Admin Assistant. However, skills and interests of the applicant do influence this list, as well as the ebb and flow of marketing opportunities, partner projects and other duties.
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GENERAL OFFICE/Miscellaneous:
rnPick up and drop off mail daily, open and disperse;make bank deposits.
rnCheck email and respond, follow up accordingly.
rnPurchase office supplies as necessary. Be familiar with office machines and their operation.
rnMaintain and arrange repairs to be made to all office equipment.
rnMaintain contact lists OPVB Board members, OPTC (Olympic Peninsula Tourism Commission)members and friends.
rnAcquire and maintain a supply of brochures and maps as needed.
rnCompile Media Kits and bags for travel writers and familiarization (fam) tours. Gather miscellaneous brochures and materials requested for trade shows.
rnAfter travel writer and fam tours, fill out in-kind log and keep track of articles and photos received back.
rnMake arrangements for meetings –email/call reminders, secure venues, track rsvps,prepare all meeting materials.
rnAssist with annual OPTC Tourism Summit.
rnKeep media photo gallery on Flickr and send guest passes for requests for photos; also email photos as requested for campaigns, articles, ads.
rnWork with Bookkeeper to gather invoices, receipts, and reports. Make bank deposits for OPVB and the Olympic Culinary Loop.
rnCompile monthly reports on travel planner distribution, visitor center counts, website traffic, media, and room tax from the Department of Revenue.
rnAttend and keep minutes for OPVB and OPTC meetings and other meetings as requested.
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PHONE:
rnUnderstand and become proficient in phone system, answer phone, check phone messages. Hook up conference phone for meetings.
rnAnswer inquiries from visitors and obtain mailing information and track source/referral of call. Provide travel counseling and answer questions about region.
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VOLUNTEER COORDINATING:
rnRecruits, trains, schedules and rewards volunteers. Volunteers typically compile mailings, special projects such as welcome bags or conference badges. Board members are also volunteers.
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TRAVEL PLANNERS & FULLFILLMENT:
rnComplete weekly bulk mailings. This includes: managing incoming leads from advertisements for bulk mailing and printing address labels; coordinating volunteers to help with envelope stuffing and sealing; keeping up on current USPS postage rates and requirements and filling out bulk mail forms; keeping supplies and brochures associated with bulk mail stocked; lifting boxes and mail trays.
rnDistribute bulk boxes of travel planners, stored at Coho ferry warehouse, as needed.
rnMail individual travel planner requests, adding additional info requested.
rnManage annual cooperative special mailing with new travel planner and other brochures to regional chambers/VICs and AAAs. (One-time per year in Spring only)
rnTravel Planner production coordination each year, usually starting in September. This includes working with partner organizations to gather updates and new data on events, lodgings and other items to be included in the next edition.
rnWEBSITE:
rnRespond to emails from olympicpeninsula.org website. Basic knowledge in website administration and/or Drupal 6 or Wordpress a plus!
rnTrack and report analytics report for all websites.
rnAdmin for olympicpeninsula.org website and liaison to webmaster and partners.
rnResponsible for providing training & manual to any new “staff” partner.
rnReport problems with website and follow up with Freelock.
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PROVIDE BOARD/TOURISM COMMISSION SUPPORT
rnPrepare new Board member information notebooks
rnWith Executive Director, prepare agendas and supportive material for distribution
rnEnsure timely distribution materials to the Board and Tourism Commission
rnSupport the Board with meeting, travel, and other arrangements
rnDraft meeting minutes for review by the Executive Director
rnCreate action item lists from meetings for use by the management staff
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TOURISM GRANTS:
rnSend out grant information as requested to applicants.
rnKeep and compile incoming applications for OPVB Board Grants Committee meetings.
rnUpdate and maintain grant binder and reports.
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QUALIFICATIONS:
rnHigh school diploma/GED or equivalent required
rnCollege degree preferred
rn2-4 years of experience in lieu of higher education may be acceptable.
rnProficiency in Microsoft Office, email, and data bases, internet search engines
rnProficiency in the use of office equipment, including:
rnBasic computer hardware and software
rnCopy/scan/fax machine
rnTelephone systems
rnPostage machine
rnPersonal characteristics sought:
rnEthical behavior
rnAbility to build relationships
rnEffective communication
rnAbility to foster teamwork and communicate through problems
rnProblem solver
rnOrganized and ability to plan ahead to anticipate needs
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Benefits package includes medical/dental insurance, IRA, plus generous vacation, holiday, and sick leave plan.